Principles for submitting requests for information

Principles for submitting requests for information pursuant to Act No. 106/1999 Coll. on free access to information

 

PUBLIC PROCUREMENT

The Office of the Czech Fiscal Council announces public contracts at its contracting entity profile. The Office may also use the National Electronic Tool as an electronic tool in order to satisfy the requirement of electronic communication and the opportunity to submit offers in electronic format.
Principles for submitting requests for information pursuant to Act No. 106/1999 Coll. on free access to information
The submission of requests for information to the Office of the Czech Fiscal Council (hereinafter referred to as “the Office”) and the subsequent provision of such information are governed by Act No. 106/1999 Coll. on free access to information, as amended. These principles regulate in detail only certain provisions of the Act on Free Access to Information in relation to the Office. These principles must invariably be interpreted in accordance with, and procedure must follow, the Act on Free Access to Information.

Who can request information?
Any natural or legal person.


How to request information?
Information may be requested:
(a) orally at the registered office of the Office, namely:

  • in person during office hours; both the address of the registered office of the Office and office hours are listed on the Office website at www.unrr.cz

(b) in writing, namely:

  • by post to the address of the registered office of the Office;
  • by electronic data box to mmu3ubg;
  • electronically by e-mail to podatelna@unrr.cz;
  • in person at the mailroom located in the registered office of the Office during office hours; both the address of the registered office of the Office and office hours are listed on the Office website at www.unrr.cz.
The date on which a request is filed is deemed to be the date of delivery of that request to the Office. If, in the case of an oral request, the Office does not have an immediate answer, it shall invite the person making the request to submit the request in writing.

 

What particulars must a request contain?

The following must be clear from the request:

  • who is requesting information:
    •  unambiguous identification of the person making the request in the case of a natural person: first name, surname, date of birth, address of place of permanent residence and delivery address, if differing from the address of the place of permanent residence. An electronic address is also understood to be a delivery address;
    • unambiguous identification of the person making the request in the case of a legal person: company name, company number (IČO), address of the registered office and delivery address, if differing from the address of the registered office. An electronic address is also understood to be a delivery address
  • what information is being requested;
  • to whom the request is addressed;
  • that information is being requested in accordance with Act No. 106/1999 Coll. on free access to information, as amended.

If the request does not contain some of the aforementioned data, is incomprehensible, overly general, or if it is not clear what information the person making the request is actually requesting, the Office shall, within seven days of the date on which the request is filed, call on the person making the request to clarify or supplement the request. If the person making the request fails to do this within thirty days, the Office will set the request aside.

If the information requested does not fall within the Office’s remit, the request will be set aside and the Office shall notify the person making the request of this, within seven days of the date on which the request is filed.

What is the time limit for providing information?
If a request contains all the required particulars and falls within the Office’s remit, the Office shall reply to the request within the time limit laid down by law. The time limit for providing information may be extended on serious grounds, but by no longer than 10 days. In such case the person making the request will be provably informed of the extension of the time limit and of the reasons for this, in due time before the time limit for providing information has passed. The legal grounds for extending the time limit for the provision of information are laid down in Section 17(7) of the Act. The Office will not provide or restrict the provision of information in the cases laid down by the Act.

Information provided by the Office in accordance with Act No. 106/1999 Coll. on free access to information is published on the Office’s website within 15 days of the provision of that information.

Decision to reject a request
If the Office refuses to provide information, even in part, an appeal may be lodged against such a decision within fifteen days of date of delivery of the decision. Such an appeal must be lodged in writing, either at the mailroom of the Office during office hours, by mail to the registered office of the Office, by data box to the Office’s address – mmu3ubg – or by e-mail to the Office’s e-mail address podatelna@unrr.cz.

Complaints about the procedure adopted when handling a request for information

Complaints about the procedure adopted when handling a request for information may be filed by the person making the request on the legal grounds laid down by the Act. A complaint may be lodged in writing or orally, in the same manner as when filing a request for information.

A complaint is filed within 30 days of the date of delivery of communication of the reference to published information (Section 6 of the Act), communication of the setting aside of the request (Section 14(5)(c) of the Act), or communication of the required payment (Section 17(3) of the Act), or of the passing of the time limit for the provision of information pursuant to Section 14(5)d) or Section 14(7) of the Act.
The complaint is decided upon by a superior body, which is in this case the Czech Fiscal Council.

What is the payment for providing information?
The Office of the Czech Fiscal Council may, in accordance with Act No. 106/1999 Coll., demand payment for the provision of information which is subject to the duty to inform. The size of the payment, however, may not exceed the material costs.
The Office of the Czech Fiscal Council has put in place the following price list of payments for the provision of information in accordance with Act No. 106/1999 Coll., as amended.

Current price list of payments for the provision of information valid as of 1 June 2018
• Single-sided printout or A4 copy of the same format         CZK 2.00
• Double-sided printout or copy in A4 format                        CZK 3.00
• Single-sided printout or copy in A3 format                          CZK 3.50
• Double-sided printout or copy in A3 format                        CZK 4.50
• 1 blank CD intended for recording information                  CZK 8.00
• 1 blank DVD intended for recording information               CZK 10.00
• Other technical data medium                                                 at the purchase price
• Packaging                                                                                    based on the purchase price of the relevant type of packaging
• Postage                                                                                        based on the postal service provider’s price list at the timeIf the provision of information requires an extraordinary extensive search and processing, the person making the request will pay CZK 350 for each commenced hour of work done by the processor.
Payments may be made into account number 19-4726001/0710 (Czech National Bank).
Information will only be provided following provable payment of the required costs.